The Indian Express: Dehradun: Thursday, 3rd July
2025.
The Uttarakhand Finance department had flagged the selection of Bimal Patel-led and Ahmedabad-based HCP Design, Planning and Management Pvt Ltd by the state Tourism department for the revamp of Chaurasi Kutiya ashram, popularly known as The Beatles ashram, without a tender, reveal documents obtained under the RTI Act.
The documents, reviewed by
The Indian Express, show that the Tourism department justified the selection of
HCP through single-source procurement by pointing to the complexity of the
heritage cum eco-tourism project, and the expertise of the “world-class”
company, which had executed major projects such as the Kashi Vishwanath
Corridor and the Central Vista redevelopment near Parliament.
While the Finance department did come around to clearing the project, it recommended obtaining a priori the approval of the Forest department, and asked the Tourism department to ensure the rate reasonableness and the fees paid to the company, the documents showed.
Following rounds of
discussion, the Uttarakhand Cabinet approved hiring HCP as the consultant on
August 3, 2023. The Beatles ashram is situated inside the Rajaji National Park
in Rishikesh and was visited by the British band in 1968.
While the cost of the consultancy is Rs 1.9 crore for the master plan lump sum and a fee of 4.75 per cent of the actual cost of the project for supervision support, Rs 15 lakh was levied for a one-day workshop, site visit, and broad design framework report. This was borne by the Tourism department, while the cost for the actual project will be borne by the Forest department.
The complex has nearly 25
buildings, of which 12 will be revamped in the upcoming project. The actual
project cost is over Rs 98 crore. The project will primarily involve the
retrofitting of structures by strengthening the reinforced concrete beams and slabs.
When contacted, Anand Patel, who helms the project at HCP, said that they received a request from the Tourism department in late 2021. “We declined it then because the architectural intent was unclear. We visited the site twice or thrice, and in 2023 again, they requested and we submitted a proposal,” Patel said.
On the conditions set by the Finance department, Patel said he was unaware. “The conditions by the Forest department were factored in, and our agenda is to make the buildings safe and improve awareness on yoga, art, forest, and wildlife of the area,” he said.
The bone of contention between the Finance and Tourism departments was over Rule 59 of Chapter 4 of the Uttarakhand Procurement Rules, 2017. This rule states that services from a single-source consultant can be obtained only after due justification is recorded and approval is obtained from the competent authority. For projects exceeding Rs 25 lakh, approvals from the administrative department and the finance department are mandatory.
In giving the approval, then finance secretary, Dilip Jawalkar, said in his June 20, 2023, letter that the consultancy fees should be justified on the basis of the firm’s agreements with other governments, wherein the same firm has secured the work through a competitive process. He also said that the department should justify the rate reasonableness based on a market survey and after comparison with the rates discovered through a bidding process for similar or comparable assignments for the Uttarakhand government.
“The department should get a formal consent from the Forest department before taking the proposal before the Cabinet, since the general impression is that the Forest department keeps changing its decisions and fails to honour its commitments,” he said.
One of the officers in
charge of the consultancy process, Satish Bahuguna, said that the Uttarakhand
Tourism Development Board was not aware of the “opinion” of the finance
department on the matter, and whether the market survey suggested was
conducted. “This is the opinion of the department. If it goes to the cabinet
and approval is given, the decision stands over any suggestions,” he said.
Jawalkar told The Indian Express that their responsibility is to “give advice on the file of the department”. “What department does subsequently is not in our purview,” he said.
The then tourism secretary, Sachin Kurve, did not respond to calls and messages seeking a comment.
The Uttarakhand Finance department had flagged the selection of Bimal Patel-led and Ahmedabad-based HCP Design, Planning and Management Pvt Ltd by the state Tourism department for the revamp of Chaurasi Kutiya ashram, popularly known as The Beatles ashram, without a tender, reveal documents obtained under the RTI Act.
 |
| The Beatles ashram is situated inside the Rajaji National Park in Rishikesh and was visited by the British band in 1968. |
While the Finance department did come around to clearing the project, it recommended obtaining a priori the approval of the Forest department, and asked the Tourism department to ensure the rate reasonableness and the fees paid to the company, the documents showed.
 |
| The Beatles during their stay at the ashram in 1968. |
While the cost of the consultancy is Rs 1.9 crore for the master plan lump sum and a fee of 4.75 per cent of the actual cost of the project for supervision support, Rs 15 lakh was levied for a one-day workshop, site visit, and broad design framework report. This was borne by the Tourism department, while the cost for the actual project will be borne by the Forest department.
 |
| Following rounds of discussion, the Uttarakhand Cabinet approved hiring HCP as the consultant on August 3, 2023. |
When contacted, Anand Patel, who helms the project at HCP, said that they received a request from the Tourism department in late 2021. “We declined it then because the architectural intent was unclear. We visited the site twice or thrice, and in 2023 again, they requested and we submitted a proposal,” Patel said.
On the conditions set by the Finance department, Patel said he was unaware. “The conditions by the Forest department were factored in, and our agenda is to make the buildings safe and improve awareness on yoga, art, forest, and wildlife of the area,” he said.
The bone of contention between the Finance and Tourism departments was over Rule 59 of Chapter 4 of the Uttarakhand Procurement Rules, 2017. This rule states that services from a single-source consultant can be obtained only after due justification is recorded and approval is obtained from the competent authority. For projects exceeding Rs 25 lakh, approvals from the administrative department and the finance department are mandatory.
In giving the approval, then finance secretary, Dilip Jawalkar, said in his June 20, 2023, letter that the consultancy fees should be justified on the basis of the firm’s agreements with other governments, wherein the same firm has secured the work through a competitive process. He also said that the department should justify the rate reasonableness based on a market survey and after comparison with the rates discovered through a bidding process for similar or comparable assignments for the Uttarakhand government.
“The department should get a formal consent from the Forest department before taking the proposal before the Cabinet, since the general impression is that the Forest department keeps changing its decisions and fails to honour its commitments,” he said.
 |
| The gallery with photos of the Beatles taken by Paul Saltzman, a Canadian filmmaker and television producer, at Chaurasi Kutiya. (Express photo by Leena Misra) |
Jawalkar told The Indian Express that their responsibility is to “give advice on the file of the department”. “What department does subsequently is not in our purview,” he said.
The then tourism secretary, Sachin Kurve, did not respond to calls and messages seeking a comment.
.JPG)
.JPG)
