Daily Excelsior: Jammu: Thursday, July 27, 2017.
To ensure
effective implementation of the provisions of Jammu and Kashmir Right to
Information Act 2009, the State Government has directed that priority should be
given to appoint Deputy Secretary/Additional Secretary level officers as Public
Information Officers and Special Secretary level officers or their equivalent
as First Appellate Authority.
The State
Government has issued a circular in this regard, impressing upon all the
Administrative Secretaries, Divisional Commissioners and the Deputy
Commissioners to give priority to Deputy Secretary/ Additional Secretary and
Special Secretary level officers for appointing PIOs and FAA, respectively.
In a separate
circular, the Government has also issued guidelines for a standard format for
giving information to applicants under the RTI Act 2009.
As per these
guidelines, the reply should essentially
contain RTI application number, date and date of its receipt by the
Public Authority; name, designation, official telephone number and e-mail Id of
the PIO; in case the information requested for is denied, detailed reasons for
denial quoting the relevant sections of the RTI Act should be clearly
mentioned; in case the information pertains to the another authority and the
application is transferred under Section 6(3) of the RTI Act, details of the
Public Authority to whom the application is transferred should be given; in the
concluding para of the reply, it should be clearly mentioned that the First
Appeal, if any, against the reply of the PIO, may be made to the FAA within 30
days of receipt of reply of PIO
Further, the
name, designation, address, official telephone number, e-mail ID of the FAA
should also be clearly mentioned in the reply and in case, the applicant has
requested for certified copies of the documents or records, the PIO should
endorse on the document ‘True copy of the document/record supplied under RTI
Act” sign the document with date, above a seal containing the name of the
officer, PIO and name of the Public Authority.
In case the
documents to be certified and supplied are large in number, information on the
RTI application should be supplied by a designated PIO but the certification of
the documents, if needed, could be done by a junior Gazetted officer.